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Microsoft Corporation

Wedding Coordinator - Zephyr Cove - Lake Tahoe

Microsoft Corporation - Zephyr Cove, NV

Aramark (NYSE: ARMK) is in the customer service business across food, facilities and uniforms, wherever people work, learn, recover, and play. United by a passion to serve, our more than 270,000 employees deliver experiences that enrich and nourish the lives of millions of people in 22 countries around the world every day. Aramark is recognized among the Most Admired Companies by FORTUNE and the World's Most Ethical Companies by the Ethisphere Institute. Learn more at or connect with us on Facebook and Twitter .


Position Summary:

This position is a key support role for our Wedding Sales Manager in the Group Sales Department. Responsibilities include; gathering information from wedding clients and/or banquet clients conducting business at Lake Tahoe Cruises & Zephyr Cove Resort. This position is the key contact to our wedding clients in all aspects of planning, creating banquet event orders, timelines, vendor services, group room blocks, billing and invoicing, and group surveys. Responsible for retrieving information from the client, preparing Banquet Event Orders and efficiently communicating the planned events to the Operations team to ensure excellent guest service to our wedding clients. Further the Group Sales & Special Events Coordinator ensures executional excellence on all aspects of the special event planning, communication, guest service, and execution. Additionally, the Coordinator can be hired for full wedding coordination duties to our clients.

Essential Functions:

Partners with the Sales Manager(s) to transition definite bookings between the Sales Department and Operations Teams (Lodging, Facilities, Culinary, Special Events etc.)

Gathers all pertinent information from wedding and/or banquet clientele.

Manages the space requirements, while being cognizant of the properties space availability.

Manages the booking according to the mutually agreed upon sales contract, to include, attrition clauses, minimum revenues, charter agreements, sliding scales, vendor charges, audio visual charges, cancellation, and food & beverage clauses.

Monitors deadlines and follows-up with each client to ensure hotel room list cut-off dates (if applicable), as well as guarantees on meal and guest counts.

Distributes BEO's to client/customer for review and signed approval. Each booking is to have a signed BEO in each file.

Distributes all information gathered on meetings, banquets and special events to operations staff (Lodging, Facilities, Culinary, Special Events) at least seven (7) days in advance of the group's arrival.

Works with the on-site support staff for each of the meetings, banquets or special events resolving any concerns that arise during their event.

Meets with the applicable departments on a weekly basis reviewing all logistics and needs for the following week.

Distributes rooming list(s) and transportation to the applicable department leads at least seven (7) days in advance of group's arrival

Arrives no less than 45 minutes prior to the start of an assigned event to greet the on-site contact, and inspects all meeting/banquet space before the start of the event ensuring that the location(s) has been set-up properly, in accordance with the BEO's, and takes measures to adjust/correct before group's arrival.

Checks-in with meeting/banquet contact periodically throughout the event to gauge needs and satisfaction.

Provides Accounting with a final bill that is accurate and submitted timely by 9:00 a.m. the day following the completion of an event.

Ensures that all vendor invoices are properly aligned with a purchase order and turned into the accounting department on a weekly basis.

Archives old booking files within one week following an event.

Acts in an administrative assistant capacity to General Manager, Human Resources Manager or DOSM and works on special projects as assigned.

Attends and participates in all required meetings.



High school diploma or equivalent is required

2-4 years sales and service experience

Professional demeanor, excellent verbal and written communication skills

High aptitude for learning new computer programs quickly

Proven attention to details and ability to multi-task is essential.

Equipment Used:





SMS Systems

Travel Requirements:


Lifting Requirements:

LIGHT - Lifting 20 pounds maximum with frequent lifting and/or carrying objects up to 10 pounds



3 days 13 hours ago

Microsoft Corporation


Wedding Coordinator - Zephyr Cove - Lake Tahoe Microsoft Corporation - Zephyr Cove, NV, United States


Location: Zephyr Cove, NV

Company Profile:
Microsoft Corporation develops, licenses, and supports software, services, and hardware devices. Its Windows division offers Windows operating system; Windows Services suite of applications and Web services, including and SkyDrive; Surface RT and Pro devices; and PC accessories. The company’s Server and Tools division provides server software, cloud-based services, and solutions; and training and certification to developers and information technology professionals, as well as builds standalone and software development lifecycle tools for software architects, developers, testers, and project managers. Its products include Windows Server operating systems, Windows Azure, Microsoft SQL Server, Windows Intune, Windows Embedded, Visual Studio, System Center products, Microsoft consulting services, and Premier product support services. The company’s Online Services division offers online information and content, including Bing, Bing Ads, and MSN. Its Microsoft Business division provides software and online services, such as Microsoft Office system consisting of Microsoft Office, SharePoint, Exchange, Lync, Yammer, and Microsoft Office project and office Visio; and Microsoft Dynamics business solutions, including Microsoft Dynamics ERP and Dynamics CRM, as well as Microsoft Office Web Apps and Microsoft Office 365, which are online service offerings. The company’s Entertainment and Devices division offers products and services designed to entertain and connect people. Its products include Xbox entertainment platform, including Xbox 360 gaming and entertainment console, Kinect for Xbox 360, Xbox 360 video games, and Xbox 360 accessories; Xbox LIVE; Skype; and Windows Phone. The company markets and distributes its products through original equipment manufacturers, distributors, and resellers, as well as online. It has a strategic partnership with DocuSign, Inc. and Ooyala. Microsoft Corporation was founded in 1975 and is headquartered in Redmond, Washington.