Senior Receptionist- Law Firm EnvironmentRicoh Americas Corp. - San Francisco, CA
Position will work within a Legal Environment. Preferred candidate will work directly with clients providing excellent customer service as well as reception and hospitality responsibilities.
Daily duties may include hospitality service, managing a calendar of events and coordinate service/room reservation set up, inventory control, and daily problem solving. Hospitality and/or law firm experience is preferred. POSITION PROFILE Provides exceptional service within a Legal office/environment by greeting/assisting all visitors and answering and handling incoming calls for the customer/business.
Also performs administrative duties as necessary. Maintains utmost professionalism and willingness to assist the Legal customers to include but not limited to law partners, paralegals and legal administrative assistants with value added services. JOB DUTIES AND RESPONSIBILITIES Meets and greets all visitors and employees to the firm, providing them a professional welcome, going above and beyond in their service approach Schedules meeting rooms, insuring that each conference room has the necessary supplies, beverages, video conferencing etc. prior to the clients meeting times Answers all incoming telephone calls made to the firm, by following firm/Ricoh phone etiquette expectations and ensuring communication at a professional level.
Engages in company and community service events or firm initiatives, philanthropies Performs light clerical/admin asst duties: Performs a broad range of clerical duties that require knowledge of legal procedures and terminology as required.
Prepares documents, maintains files and calendars, schedules appointments and meetings as required.
Prepares legal documents and correspondence from draft or dictated text as required. Manages calendars and assists in meeting deadlines as required Provides light housekeeping duties, maintaining an organized work space Provides "value added" services as approved by Site Manager/Supervisor Builds professional relationships with clients as well as employees within the firm Educates themselves on the firm culture, the key people, the roles of those key people and assimilates themselves into the culture Understands firm culture and expectations in regards to greeting clients and other visitors to the firm Maintain proper visitor and guest security procedures as laid out by Ricoh and the firm Monitors whereabouts of attorney's and staff in order to appropriately handle telephone calls, visitors and/or questions Serve as firm concierge in regards to guests, clients and staff, familiarizing themselves with the area, restaurants, coffee houses etc. Maintain professional appearance and cleanliness of firm lobby Orders supplies when necessary, organize supply room, supply closets etc.
Performs light hospitality when necessary, coffee, water, order food, drinks May be responsible for assisting with issuing and keeping track of customer property (ID badges, cellular phones, phone/address book, Company directory, etc) Performs other duties as assigned QUALIFICATIONS (Education, Experience, and Certifications) Typically Required: High school diploma required Three (3) years of related business experience preferred, strong preference for Admin and switchboard experience particularly in a law firm/legal environment Associate Degree or Bachelor's degree preferred Ricoh is an EEO/Affirmative Action Employer Minorities/Women/Protected Veterans/Disabled. SDL2017
9 days 1 hour ago
applySenior Receptionist- Law Firm Environment Ricoh Americas Corp. - San Francisco, CA, United States
Ricoh is a global technology company specializing in office imaging equipment, production print solutions, document management systems and IT services. Headquartered in Tokyo, Ricoh Group, operates in more than 200 countries and regions. In the financial year ending March 2011, Ricoh Group had worldwide sales of 1,942 billion yen (approx. 23 billion USD).
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