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The Gap Inc.

Seasonal Transportation Process Coordinator

The Gap Inc. - Gallatin, TN

Seasonal Transportation Process Coordinator','221085','!*!GENERAL SUMMARY:

This position is responsible for coordinating and executing the flow of all brands merchandise in and out of the campus.  This includes inbound scheduling, inbound receiving, trailer coordination on the yard, outbound bill generation, outbound load dispatching, and record retention.  This position has accountability for meeting productivity and accuracy standards.  This position has the ability to affect store payroll hours through BOL Dating Accuracy; In-Store Success rates through on-time and accurate dispatching; and outbound line-haul spend by effectively managing trailer utilization. 


Research any trailer issues such as piece count discrepancies, inbound loads, incorrectly loaded trailers, and late dispatches to support leadership in identifying root-cause and future preventative measures

Communicate accurate and timely information to business partners in clear, concise, and professional manner

Produce and distribute daily yard report to internal and external business partners

Provide updates to the Load Control Center on outbound load status and initiate tracking of any late loads

Perform daily transportation operational processes in compliance with Standard Operating Procedures with only general supervision

Recognizes and questions potential problems and situations and reports information back to leadership

Comply with Gap Inc. and North American Transportation policy and processes to include records retention, transaction documentation, escalation guidelines, etc…

Schedule and receive all inbound loads for the campus including setting and receiving in SCAN,JIT and YMS, distributing paperwork to DC, and filing necessary copies

Flag all inbound airfreight loads and notify DCs upon arrival to expedite processing

Coordinate trailer movement to/from DC’s and in yard with yard management system

Maintain and update campus dispatch guides with load information and notify DCs when loads need to be closed

Generate bills of lading in WMS and send load information through EDI  to 3PL providers* (*Canada utilizes internal shuttle/shunt driver)

Receive outbound drivers, provide bills of lading for trailer dispatch, gate out trailers from yard management system and file outbound paperwork

Verify all trailers are loaded correctly to the right provider with the right product

Own self-development through PPA process, monthly 1:1 touch base meetings (minimum frequency) and developmental tasks to increase functional expertise

Support on-boarding and knowledge transfer by educating peers/new hires

Collaborate and develop positive working relationships with others (peers, leaders, cross-functional partners and external providers) to achieve business results and process improvements','!*!REQUIRED QUALIFICATIONS:


Critical Competencies:  Strategic Agility, Decision Quality, Business Acumen/Technical Skills, Influencing, Drive for Results, Plan, Manage & Measure Work, Priority Setting, Managerial Courage

Strong Attention to Detail and Follow-up

Computer Skills with Microsoft Excel, and Word applications required / Access & PowerPoint preferred

Ability to work under pressure and with high sense of urgency

Ability to coordinate multiple tasks and cross-train to learn different skills with confidence

Ability to make decisions independently, partner effectively with others, and work with minimal supervision

Ability to maintain confidentiality

Knowledge of distribution operating systems

Minimum experience:

Previous professional experience in Distribution/Logistics preferred

Minimum educational level:

High School Diploma or equivalent required

Physical Requirements:

Flexible to work non-traditional hours (shift, weekend, and holidays) to support 24x7 operations

Flexible to adjust hours/schedule on short-notice (same day/weekend) to support unplanned issue resolution including scheduled overtime


Must be able to perform the essential job functions of that department.

 Must be a full-time Gap Inc associate

 No corrective action in an active current ineligibility period (Written = 3 months; Final = 6 months)

 Met the performance standard on most recent performance review

 Six (6) months in current role (exceptions may be approved by Manager)','US-TN-GALLATIN','','Seasonal','Gap Inc. Corporate','Logistics/Distribution Center','Seth Foley','','Seasonal Transportation Process Coordinator']);


10 days 4 hours ago

The Gap Inc.


Seasonal Transportation Process Coordinator The Gap Inc. - Gallatin, TN, United States


Location: Gallatin, TN