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Jones Lang LaSalle Incorporated

Property Administrator

Jones Lang LaSalle Incorporated - Saint Louis, MO

Property Administrator

in

Saint Louis

Missouri

Position Title Property Administrator Auto Req ID 68915BR Job Description SummaryThe Property Administrator s primary responsibility is to maintain positive relations between building tenants and owners and JLL s property management team and assist property management team in the operations of a property. The specific areas that position will focus on include administrative duties, accounting, operations and tenant relations.Duties and Responsibilities * Provides direct administrative support to Management and Chief Engineer. * Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended. * Maintain and update employee, client and customer contract data bases. * Organize, compile and prepare reports for distribution. * Organize department lunches, meetings, events and business travel. * Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm. * Enforce compliance with insurance requirements among tenants. * Establish the new tenant welcome and orientation program. * Develop, revise, coordinate implementation of property manual within portfolio. * Process accounts payables A/P and accounts receivables A/R. * Obtain completed W-9 s from all vendors. * Assist team with budget preparation. * Assist management with monthly reporting. * Responsible for monthly MES bill-back to clients. * Responsible for invoicing tenants for any damage which they are directly responsible for. * Prepare tenant memos and all communications as directed be manager. * Responsible for SharePoint management and document loading. * Follow up on all tenant requests to ensure completed to satisfaction. * Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary. * Prepare monthly tenant newsletter, daily security and janitorial reporting. * Maintain daily tenant, employee and contractor s contact. * Assist the team with updating and implementing new property on-boarding. * Review tenant services requests daily and note completion. * Ensure that Best Practices and Core Charters are implemented at the property. * Provide copies of utility invoices or information to either Servidyne or Energy Star monthly. * Distribute documents to Lease Administration. * Scheduling use of materials to be moved into or out of property. * Draft contracts as requested by managers within 24-48 hours of the request. * Enter work orders into 360 for maintenance requests. * Prepare and lead Quarterly table top discussions with Team Members. * Collect HVAC PM Service contracts from Tenant s in accordance with the Lease Agreement on an annual basis.Requirements * High School diploma or general education degree GED. BS/BA preferred * One to three months of related experienceHighly Desirable Attributes Employees are expected, at all times, to perform their responsibilities in accordance with the JLL Code of Business Ethics and the firm s corporate policies. Employees granted access to the firm s information technology are expected to follow the firm s guidance designed to promote best practices for information security, data privacy and the appropriate use of technology systems. EEO Statement JLL is committed to developing and maintaining a diverse workforce, and strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship. Please visit company's website for additional information on JLL s commitment to equal opportunity.Employer's Job# 68915BRPlease visit job URL for more information about this opening and to view EOE statement.

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2 days 13 hours ago

Jones Lang LaSalle Incorporated

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Property Administrator Jones Lang LaSalle Incorporated - Saint Louis, MO, United States

   

Location: Saint Louis, MO

Company Profile:
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. Our 48,000 people work across 1,000 locations in 70 countries to serve the global, regional and local needs of corporates, investors and developers. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.