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Simon Property Group, Inc.

Office Administrator

Simon Property Group, Inc. - Burlington, VT

Region:New EnglandLocation:Burlington MallCity:Burlington, MAState/Territory:US-MAPRIMARY PURPOSE:  This position serves as office manager of all administrative support positions at the mall and is responsible to provide ongoing support to the mall management staff, as determined and as assigned by the Mall Manager. The majority of tasks require independent planning and prioritization.  The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.PRINCIPAL RESPONSIBILITIES:  The successful candidate’s responsibilities will include, but not be limited to: Administrative support for property financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, procurement to pay, petty cash, property budget, CTI, contract preparation, promotional and media fundsSupport and administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performanceCoordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rentPerform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, and provide Mall Management with updates of Company Policies and ProceduresProcess required documents and procedures for new hires, terminations, promotions, changes of address, and other personnel status changes, as neededPrepare payroll and time entry into the PeopleSoft system and obtaining approval of the Mall Manager for each payroll time periodAssist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluationCoordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely mannerProvide general administrative support and projects as directed MINIMUM QUALIFICATIONS: High school diploma or equivalent.  Some college or professional school preferred3-5 years administrative office experience (office management preferred) in a fast paced environmentSupervisory and coaching skills with the ability to delegate tasksKnowledge of administrative procedures, customer service principles and practicesAptitude for understanding financial reports and extracting informationStrong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input softwareDemonstrate effective conflict resolution and customer service skills for interaction with customers, tenants and co-workersEffective verbal and written communicationStrong organizational and interpersonal skills with attention to detailAbility to prioritize, coordinate, multi-task and demonstrate initiativePlease CLICK HERE to submit an employee referral.

9 days 5 hours ago

Simon Property Group, Inc.


Office Administrator Simon Property Group, Inc. - Burlington, VT, United States


Location: Burlington, VT

Company Profile:
There you stand, a constant curator of trend and sophistication. Quirky yet adorable, you're delightfully personable. Clad in the loveliest of labels, your besties and frenemies alike consider you an excellent brand stylist. “She's so together,” they say. So organized on the outside, but it's a little bit of a clutter on the inside, isn't it? Wait, shopping friend! It's okay! We're here to help. We're all about lowering your level of stress and dreaming your level of sophistication into a redefined, daring level of confidence. Your next trip to a mall should make them a little jealous. Go ahead– we're not judging. Generate the good kind of gossip that makes them want to swim into your personal style a little more.