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Thermo Fisher Scientific Inc.

Executive Assistant

Thermo Fisher Scientific Inc. - South San Francisco, CA

Job Description

Key Duties and Responsibilities:

Plan and organize meetings, both internal and external including securing meeting locations, dealing directly with vendors for food or supplies, negotiation of contracts or agreements regarding meetings, preparing agendas for meetings

Manage domestic and international travel arrangements; submit subsequent expense reports

Work with cross functional HR/ IT/ Facilities team to onboard new hires including creating new accounts, sending announcements, welcoming activities

Interacts routinely with senior executives

Attends internal/external meetings and takes minutes, prepares reports

Responsible for creating and collecting relevant functional organization charts

Work with Executives and other staff on functional projects, events and special reports

Facilitate semi-annual offsites and other employee events

Maintain office supplies inventory

Provide other support as needed including proofing, copying, updating distribution lists/databases, etc.


Experience supporting an Executive in a corporate environment

Minimum 5 years’ experience supporting an Executive in a corporate environment

Associates Degree/B.A. preferred

Strong analytical and problem solving skills, proactive approach to the job

Excellent written and oral communication skills

Ability to work with minimal direct supervision

Strong attention to detail

Ability to work under deadlines and manage multiple tasks

Strong executive presence and excellent professional judgment

Proficient in Outlook, Microsoft Excel, PowerPoint, Word, Concur T&E tool

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

20 days

Thermo Fisher Scientific Inc.


Executive Assistant Thermo Fisher Scientific Inc. - South San Francisco, CA, United States


Location: South San Francisco, CA

Company Profile:
Thermo Fisher Scientific Inc. (NYSE: TMO) is the world leader in serving science, with revenues of $17 billion and 50,000 employees in 50 countries. Our mission is to enable our customers to make the world healthier, cleaner and safer. We help our customers accelerate life sciences research, solve complex analytical challenges, improve patient diagnostics and increase laboratory productivity. Our four premier brands - Thermo Scientific, Life Technologies, Fisher Scientific and Unity Lab Services - offer an unmatched combination of innovative technologies, purchasing convenience and comprehensive support.