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Rackspace, US Inc

Executive Administrative Assistant

Rackspace, US Inc - San Antonio, TX

Executive Administrative Assistant

in

San Antonio

Texas

Job Overview

Overview & Responsibilities

PRIMARY RESPONSIBILITY:

Provides comprehensive support services and routine analysis to assigned unit and performs administrative activities for projects and programs. Role may include leadership of administrative assistants.

Performs all below responsibilities and also provides primary administrative support to VP or SVP and may supervise Administrative Assistants.

KNOWLEDGE/SKILLS/ABILITY:

Organizational skills, detail-oriented with demonstrated ability to handle multiple priorities and to take initiative to resolve issues. Strong verbal and written communication skills. Proven mastery and experience in high volume calendar and messaging management using Microsoft Outlook to include managing appointments, forwarding and responding on behalf of others and taking a proactive approach regarding emails as needed.Proficiency with MS Office to include Excel, PowerPoint and Word. Strong interpersonal skills as demonstrated by the ability to effectively partner with all levels of management, employees and external clients. Demonstrated ability to take initiative, problem-solve and work in a fast-paced, executive setting. Proven problem solver with experience leveraging partnerships to find solutions. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

JOB COMPLEXITY:

Perform secretarial and administrative duties. Manage schedules, arrange appointments, travel, meetings, conference calls, etc. Complete schedule and travel management. Coordinate internal and external meetings (agenda, book rooms, catering). Provides specialized administrative support to relieve executive, administrative, and line and staff managers of administrative duties. Handles details of a highly confidential and critical nature. Collects and prepares information for use in discussions/meetings of executive staff and outside individuals. Ownership of leadership meetings – runs agenda, coordinates presentations, distributing materials, taking action items for leader. Prepares and submits expenses and may monitor adherence to department budgets. Supports development and modification of presentations. Makes high-level contacts of a sensitive nature inside and outside the company and participates in problem resolution. Maintains moderately complex spreadsheets. Provides information in support of complex requests for department projects, programs, and/or events. May create some presentations independently.

Qualifications

SUPERVISION:

Works under minimal supervision. Provides primary administrative support to VP or SVP May supervise the work of other Administrative Assistants

EXPERIENCE/EDUCATION:

High School diploma or equivalent. Typically requires 4-6 years’ experience.

PHYSICAL DEMANDS:

General office environment. May require long periods sitting and viewing a computer monitor. Moderate levels of stress may occur at times. No special physical demands required.

Req #

38044

Location(s)

US-TX-San Antonio

Category

Administrative / Clerical

4 days 8 hours ago

Rackspace, US Inc

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Executive Administrative Assistant Rackspace, US Inc - San Antonio, TX, United States

   

Location: San Antonio, TX

Company Profile:
Fanatical Support® has made Rackspace the service leader in cloud computing. We deliver enterprise-level hosting services to businesses of all sizes and kinds around the world. We got started in 1998 and since have grown to serve more than 205,000 customers. Rackspace integrates the industry's best technologies for each customer's specific need and delivers it as a service via the company's commitment to Fanatical Support. Our core products include Managed Hosting, Cloud Hosting and Email & Apps. There are currently over 4,800 Rackers around the world serving our customers.