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Allstate Insurance Company,

Executive Administrative Assistant

Allstate Insurance Company, - Northbrook, IL

Where good people build rewarding careers.

Think that working in the insurance field cant be exciting, rewarding and challenging? Think again. Youll help us reinvent protection and retirement to improve customers lives. Well help you make an impact with our training and mentoring offerings. Here, youll have the opportunity to expand and apply your skills in ways you never thought possible. And youll have fun doing it. Join a company of individuals with hopes, plans and passions, all using and developing our talents for good, at work and in life.

Job Description

Allstate Insurance Company has an excellent career opportunity for an Executive Administrative Assistant at our corporate headquarters in Northbrook, IL!

The Executive Administrative Assistant provides comprehensive and diversified administrative support to an officer and other leaders in the Product Management department by applying in-depth knowledge of department policy and organization. Key responsibilities include:

Prepare and schedule activities such as travel arrangements, business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and meeting support needs.

Process expenses for employee travel and general office needs with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices.

Coordinate with Training Unit Manager in onboarding of new employees, using a systematic process of ordering, assigning and providing all access, technology tools and office supplies each needs to have a successful start.

Process confidential transactions in human resources system. Apply technology and researching skills to ensure accurate execution of transactions.

Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative.

Open, sort, review and organize incoming/outgoing mail and correspondence. Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.

Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary.

Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner.

Works autonomously to manage projects and maintain communication with interested parties.

Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.

Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.

Job Qualifications

Degree in Business Administration or related field preferred (Associate's or Bachelor's)

Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Skype Meetings)

Excellent written, verbal and listening communication skills using pleasant interpersonal skills

High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others

Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines

Maintain an advanced degree of confidentiality and sense of urgency

Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments

Ability to interact with all levels of management and staff

Typically has 4-10 years of prior experience supporting a large executive team

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

Good Work. Good Life. Good Hands.

As a Fortune 100 company and industry leader, we provide a competitive salary but thats just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, youll have access to a wide variety of programs to help you balance your work and personal life -- including a generous paid time off policy.

Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.

Allstate generally does not sponsor individuals for employment-based visas for this

position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

For jobs in San Francisco, please see the notice regarding the San Francisco Fair Chance Ordinance.

For jobs in Los Angeles, please seethe notice regarding the Los Angeles Ordinance.

It is the policy of Allstate to employ the best qualified individuals available for all jobs without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity/gender expression, disability, and citizenship status as a veteran with a disability or veteran of the Vietnam Era.

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Executive Administrative Assistant Allstate Insurance Company, - Northbrook, IL, United States

   

Location: Northbrook, IL

Company Profile:
The Allstate Foundation brings the relationships, reputation and resources of Allstate to support innovative and lasting solutions that enhance people's well-being and prosperity. Since 1952, The Allstate Foundation has been dedicated to a straightforward purpose: helping people. We have created practical, proven programs for thousands of individuals and families to help them overcome personal challenges and uncertainties - leading to better, safer lives. The Allstate Foundation supports a range of programs across the nation, in the Chicago area (our backyard) and at the state and local level. In every case, we direct our resources and support toward areas that fulfill our commitment to help protect and prepare people across the nation.