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Jones Lang LaSalle Incorporated

Contract Administrator - Virtual

Jones Lang LaSalle Incorporated - Olympia, WA

ResponsibilitiesSupport the client and Jones Lang LaSalle teams by answering questions related to the contracts processResponsible for data integrity of contract database - oversee maintenance and enhancement of central contract database.Administer and maintain contract files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.Responsible for communication, coordination and implementation of local and regional initiatives and contract negotiations to suppliers and operations team.Manage transition plans for local and regional contracts, communicating any contract changes.Establish work priorities, assign deliverables and resolve issues with Operations and Project teams, temporary help and/or project-specific dedicated personnel to assure client satisfaction, customer satisfactionEnsure compliance by auditing sourcing and contracting policies and procedures.Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes are formally reviewed and approved by legal/risk management.Develop, recommend and coordinate the implementation of new procedures for the assigned function.Track all correspondence and authorizations by maintain detailed and accurate files.\\rInternal JLL relationshipsParticipate with JLL Client Operations and Sourcing teams to drive immediate and sustained benefits to the clientProvide management, detailed instructions and continuous follow-up to support the Operations of the AccountEstablish favorable relationships with JLL Corporate Legal and Risk ManagementWork in cooperation with JLL Finance and the Operations team to ensure that financial transactions are processed in an orderly and timely fashion\\rClient and Supplier relationshipsDevelop and maintain a strong understanding of the MSA, Client’s business, Client Procurement PolicyIn collaboration with the Operations team, manage transition plans for new suppliersBe extremely proactive and responsive. Manage internal and external customer expectationsConduct local and regional performance review meetings when requested. Manage supplier scorecards, contract compliance and service obligationsEstablish work priorities, assign deliverables and resolve issues to Client’s and Account team’s satisfaction.\\rData managementResponsible for data integrity of sourcing access database - oversee maintenance and enhancement of central sourcing databaseManage large volumes of data and data analysis\\rCompliance and ContractsEnsure all contractual terms and conditions comply with MSA and any proposed changes are formally reviewed Account Manager and approved by legal/risk managementCoordinate with the Sourcing Manager, Account Manager, Legal and Risk Management groups to maintain consistency in form, nature, scope, and execution of contracts within guidelines and appropriate business practicesAdminister and maintain contract files to ensure compliance with Jones Lang LaSalle and client sourcing requirements (and where applicable, the administration of supplier files, certificates of insurance, amendments, letters and other contractual documents).Provide back up support to daily contract management (trackers, creation and execution)\\rExperienceCollege degree and/or 2 years of related experienceExcellent Inter-personal skills, organization skills, strong analytical abilityProven ability to work successfully in a decentralized environmentExcellent communication skills – oral and written.Demonstrated ability to manage changeProven ability to deliver results in challenging environmentsExcellent PC skills, proficient in MS applications\\r#LI\\r\\rJLL Is an Equal Opportunity EmployerJLL is committed to developing and maintaining a diverse workforce.  JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.  The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at https://jll2.sharepoint.com/CorporatePolicies/HR Policies/Equal Employment Opportunity and Affirmative Action.pdf.  If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at careers@am.jll.com,

8 days 17 hours ago

Jones Lang LaSalle Incorporated

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Contract Administrator - Virtual Jones Lang LaSalle Incorporated - Olympia, WA, United States

   

Location: Olympia, WA

Company Profile:
JLL is a financial and professional services firm specializing in commercial real estate services and investment management. We create value for companies and institutions that invest in and use real estate. Our 48,000 people work across 1,000 locations in 70 countries to serve the global, regional and local needs of corporates, investors and developers. Our integrated services offering is grounded in expertise in all property types, a deep understanding of real estate markets and capital markets, and is coordinated and consistent across geographies.