Administrative Specialist - Chlorine/CausticOlin Corporation - Plaquemine, LA
Administrative Specialist - Chlorine/Caustic
Administrative Specialist - Chlorine/Caustic
Olin Chlor Alkali Products & Vinyls, a division of Olin Corporation, has an opening for anAdministrative Specialist, located in Plaquemine, LA.The purpose of this job is to provide administrative support for the assigned group. This position requires excellent interpersonal skills, a high level of initiative and the ability to work independently. This role will be working with Olin employees, Contractors, and others outside of Olin, a strong understanding of appropriate external communication and ethics is needed. Maintaining confidentiality and a high level of trust are critical.
Olin Corporation is a leading vertically-integrated global manufacturer of chemical products and a leading U.S. manufacturer of ammunition. Olin is the worldâ€™s leading producer or chlor alkali products and Vinyls, the number one supplier of epoxy materials, the number one global seller of membrane caustic soda and chlorinated organics and the number one North American seller of chlorine, bleach and hydrochloric acid. Winchester's principal manufacturing facilities produce and distribute sporting ammunition, law enforcement ammunition, reloading components, small caliber military ammunition and components and industrial cartridges.
Essential Job Functions:
Handle routine and non-routine administrative tasks with little direction from supervisor.
Manage and oversee library implementer, ensure compliance with Olinâ€™s document management system.
Administer the webEDMS electronic document management system.
Gather department data and prepare routine reports utilizing various software packages (Microsoft Word, Excel, PowerPoint). Design and maintain spreadsheets.
Payroll management, facilitated through Olinâ€™s Kronos Time and Absence Management tool, manage schedules and employee questions, be familiar with Olinâ€™s policies
Assist the team in submitting Expense Reports
Assist team members in making travel arrangements and plans
Perform general administrative tasks including mail, records and file maintenance, procurement of office supplies and manage site e-mail distribution lists. Serve as focal point and resource for computer software, office tools, telephones and phone mail.
Provide support for new member on-boarding process and department transfers (i.e.: manage organizational charts, distribution lists, computer registration, employee ID's, etc.).
Utilize Essential Suites & other office tools for EH&S data collection and reporting.
Schedule and coordinate internal and external events (service recognition, plant recognition, United Way, community event, etc.).
Focal point for building conference rooms
Take part in plant EH&S programs during Turnarounds, specifically support the contractor recognition program
Focal point for â€œStaff Meetingsâ€ will facilitate and gather agenda items prior to meeting.
Managing the Production Leaderâ€™s calendar, such as scheduling meetings and accepting appointments.
Manage office supplies, office set up, computer access set up, phone set up, purchasing of furniture, departmental office re-organization, office keys, pagers, mobile phones and requisitions for building janitorial and miscellaneous maintenance.
Has responsibility and authority to exercise prudent spending guidelines to meet budget constraints.
Utilizes Microsoft Outlook Calendar to coordinate meetings, agendas, creation of reports, routine correspondence, presentations, accountable for data accuracy and timeliness, and on special occasions at management request.
High school diploma or GED required. Associate degree with a focus on a related field preferred.
Minimum 2 years of experience in an Administrative support role is required.
Proficiency with Microsoft Office including Word, Excel, PowerPoint; experience with SAP or other integrated accounts payable systems knowledge is preferred
Ability to work independently and manage time efficiently
Requires minimal direct supervision and can independently plan, organize, communicate, solve accounting and cost control problems.
Strong analytical, organizational, prioritization, and written and oral communication skills
Exercise judgment and planning ability
Exercise problem-solving skills associated with administrative responsibilities
Ability to multi-task with focus and commitment to details
*Degree must be from a school that is accredited by an accrediting agency recognized by the Secretary of Education of the U.S. Department of Education
*This position is not eligible for an expat assignment
*Olin does not provide any form or sponsorship to applicants not authorized to work in the US.
Olin is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
9 days 23 hours ago
applyAdministrative Specialist - Chlorine/Caustic Olin Corporation - Plaquemine, LA, United States
Olin Corporation is a Virginia Corporation, incorporated in 1892, having its principal executive offices in Clayton, MO. We are a manufacturer concentrated in three business segments: Chlor Alkali Products, Chemical Distribution and Winchester.
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