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Exxon Mobil Corporation.

Administrative Assistant

Exxon Mobil Corporation. - Joliet, IL

Job Summary

An Administrative Assistant is responsible for providing general office support to their supervisor and associated workgroup(s). The position requires the ability to work in both independent and team settings. The Administrative Assistant must also demonstrate a high level of proactivity and organizational skills.

Job Description

Provide word processing, spreadsheet, and presentations support

Generate and manage e-requests for workgroup for hardware and software requests

Manage daily mail and distribution

Manage/prepare org charts, flowcharts, group contact information

Prepare presentations as needed

Manage Website interface of documents

Organize logistics for internal and external meetings

Schedule meetings, arrange conference rooms, order meals

Answer phone calls

File, scan, and copy documents

Handle file management for the department

Coordinate travel arrangements

Coordinate office moves

Process invoices and expense accounts for group employees

Order office supplies and materials

Steward vacation schedules for work group

Reconcile invoices to procurement card

Other duties as assigned commensurate with abilities, skills, and knowledge

Job Requirements

Prior office work experience

Strong teamwork skills

Effective interpersonal skills

Excellent written and oral communication skills

Organization skills



Ability to project professionalism in demeanor and communications

Ability to learn quickly

Ability to handle multiple activities, effectively prioritize work, and manage a large workload

Ability to work independently

Ability to manage time critical activities

Proficient in all Microsoft Office applications (i.e., Outlook, SharePoint, Word, Excel, PowerPoint)

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

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6 days 3 hours ago

Exxon Mobil Corporation.


Administrative Assistant Exxon Mobil Corporation. - Joliet, IL, United States


Location: Joliet, IL

Company Profile:
ExxonMobil is the world’s largest publicly traded international oil and gas company. We hold an industry-leading inventory of global oil and gas resources. We are the world’s largest refiner and marketer of petroleum products, and our chemical company ranks among the world’s largest. We apply science and innovation to find better, safer and cleaner ways to deliver the energy the world needs.