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Western Digital Corporation

Administrative Assistant 5, Administration

Western Digital Corporation - San Jose, CA

Administrative Assistant 5, Administration','JR-0000027908','!*!Provides administrative and document support to support department managers or staff with administrative and planning details. Organizes, creates and proofs Word, PowerPoint and Excel assignments in collaboration with manager. Prepares reports, graphs and presentations using spreadsheet and graphics software. Maintains alphabetical, numerical or subject filing systems. Screens calls and takes messages. Makes appointments and travel arrangements – working with many department, including global office and colleagues. Prepares purchase orders, check requests, expense reports. May at times order office supplies. Operates automated office equipment. Acts as an information source on organizational policies and procedures, and navigating with other departments to get their work done. Establishes and maintains excellent relationships within WD – especially in coordination with Executive Team assistants and other key parties that the Corp. Dev. / Strategy team interacts with. Will coordinate special projects and department activities.

Supports a large department and VP level executives.

Work on special projects, interacting with high-level contacts internally or externally.

Itemize, track and maintain status for project logs.

Assist with development and enhancement of corporate presentations for executives.

Research, compile and proof complex word processing assignments including letters, reports, graphs and presentations using document, spreadsheet and graphics/PowerPoint software.

May at times screen phone calls and take messages.

Arrange conference calls regularly, usually with multiple parties in multiple time zones.

File, schedule appointments and manage calendar for leaders, make travel arrangements and order office supplies.

Prepare purchase orders, check requests, expense reports, travel authorization requests and sort mail.

Provi de information on organization policies and procedures. Under the direction of manager, prepare departmental organization charts.

In advance of group meetings, ensure meeting room is properly equipped and materials are prepared.

Arrange catering for meetings as directed. Assist with videoconference operations.

Perform complex analytical tasks, and use organization and planning abilities to maintain a dynamic and changing set of priorities.

Operate with enthusiasm and flexibility in a fast-paced and dynamic organization.  Partner well with others by forging strong relationships.

A team player and willing to provide support wherever needed.

Ensure work space, equipment and supplies are in order for new hires.

Serve as back-up for other admins on vacation, sick or on leave.

Serve as back-up & provide support as needed to the CFO/CSO’s EA.','!*!

Associate Degree (AA) required, Bachelors preferred.

5 years’ experience in an Administrative role.  (preferred but not required)

Experience managing multiple calendars

Professional demeanor and excellent customer service skills

Very High degree of confidentiality required

Proactive and organized with a high attention to detail

Demonstrates advanced proficiency by quickly adapting to new technology and easily acquiring new technical skills

Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction

Ability to anticipate needs as well as foresee and prevent problems by taking action.

Excellent written and verbal communication skills.

Motivated to work in a fast-pace environment and ability to prioritize proactively, with a sense of urgency

History of creative problem solving skills, with the ability to work well collaboratively and under pressure

Experience creating and/or supporting presentation development for senior management

Strong proficiency in MS office, including Excel, PowerPoint and Word','Accounting, Auditing & Finance','US-California-San Jose','','Full-time','','false','Administrative Assistant 5, Administration

12 days 9 hours ago

Western Digital Corporation


Administrative Assistant 5, Administration Western Digital Corporation - San Jose, CA, United States


Location: San Jose, CA

Company Profile:
We are thousands of people worldwide working to enable you to store, collect, access, and use a vast and growing body of digital information. Our reliable hard drives and solid state drives, marketed under the WD and HGST brands, are everywhere that digital information and content is found: in the cloud, supporting your mobile digital lifestyle; in business and personal computers; in external storage devices; in the digital video recorder in your home; and in sophisticated medical, military, aerospace, automotive, manufacturing and telecommunications systems. We also make media players that enable you to enjoy your digital content on the biggest screen in your house – your TV. Our customers range from some of the largest companies in the world to individual users like you.